Risk Management and Internal Control Officer

Mali PLAN INTERNATIONAL
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ROLE PROFILE

TitleRisk Management and Internal Control Officer
Functional AreaGlobal Assurance
Reports toCountry Director
LocationCountry office
Travel requiredup to 60% at national level and 5% international level
GradeTBD
Effective DateOctobre 2018

ROLE PURPOSE

The purpose of the position is to evaluates and provides reasonable assurance that risk management, control, and governance systems are functioning, and reports risk management issues and internal controls deficiencies identified to the CD with the recommendations for improvement.

Dimensions of the Role

The internal controller contributes to the improvement of the overall functioning of Plan International Mali.  The post holder will:

  • Directly report to the CD independent from any department or office.
  • Have matrix work relation Regional Risk Management and Control Advisor.
  • Work closely with all departments and offices to identify potential risks, and tests the control measures.
  • Manage a relatively small budget for ones work related travels and accommodation.

Accountabilities

  • Analyzes the success factors and the internal risks and external challenges the organization faces.
  • Makes an annual plan of control based on the degree of risks identified by the management, as well as contingency control schedule.
  • Performs controls within Plan International Senegal and its partners.
  • Makes recommendations on the basis of appropriate systems to improve management of resources and better risk management.
  • Ensures the proper understanding and proper application of the procedures and guidelines by the staff and the partners.
  • Promotes learning and prevention.
  • Contributes to building the capacities of partners, including communities, to successfully apply their skills and resources to achieve their goals and meet the expectations of all stakeholders.
  • Alerts the CD in case of the allegation of the breach of code of conduct and procedure manual and/or specific donor agreement, as well as the misuse of Plan’s property.
  • Proceed with a first-hand investigation on the allegation as requested.

Providing Assurance: Planning, monitoring and quality review of Assurance engagements on key systems, processes, policies and controls carried out at the Country level.

  • Develops a Financial Year (FY) workplan for the country/specific area of work, as agreed with the Country Director, that provides assurance on key systems, processes, policies and controls in Plan Ghana
  • Prepares and monitors budget to implement the Annual workplan
  • Reviews ongoing assurance assignments on the workplan in line with International Standards on internal auditing
  • Prepares Reports to relevant stakeholders on assurance engagement assignments undertaken
  • Monitors the process of management’s Actions in response to Assurance Reviews.

Change Management, management support and learning: Influences change within and across the organization to strengthen risk management, accountability and effectiveness and supports management in improving operations and to provide a platform for learning across Plan.

  • Provides practical recommendations on how to improve systems, processes, policies and controls
  • Facilitates the sharing of learning, based on best practices or from different units within the organization as well from best standards and practices from the industry
  • Provides technical support in network meetings and other organizational trainings focusing on risk management and effectiveness of the control framework
  • Provides advice to CMT on systems, processes and policy reviews, in agreement with the Country Director
  • Actively participates in Regional and other leadership meetings to provide strategic input on risk management
  • Contributes to the induction of New County Management Team members upon request on risk management, effectiveness of the control framework and the role of quality assurance

Relationship Management – Builds relationships with internal and external stakeholders to facilitate conduct of quality assurance engagements and exchange of knowledge on assurance best practices

  • Builds relationships with key internal stakeholders mainly program unit and country management to facilitate the conduct of quality assurance engagements and identify appropriate areas for management support.
  • Interact with other quality assurance functions from local and other INGOs, local INGOs and the donor community to exchange knowledge and learn on assurance best practices and developments in risk management.
  • Accesses and supports professional networks and communities of practice 

Dealing with Problems:

  • Working across a large geographical area and multiple countries with languages that require strategic choices to be made on the prioritisation of assurance needs to be addressed
  • The role works with management at country, regional, International Headquarters and National Offices level. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships
  • Deciding which assignments to prioritise given the many competing assurance needs of the various stakeholders in the region and the wider organisation
  • Finding effective assurance solutions to countries with varying and rapidly changing risk levels
  • Advising management at different levels in the organisation on effective risk management and accountability.
  • Making effective recommendations to management on how to improve the control framework and manage risks in various contexts and across different functions
  • Influencing management to implement recommendations made from assurance review
  • Identifies, analyzes and documents all success factors and risks facing Plan and its partners in the country. Updates that analysis as often as needed and reports them to management and provides his/her recommendations for validation or improvement of risk management and overall internal control system.
  • Helps in identification of capacity building needs with regards to staff, partners and community understanding and compliance to Internal Controls procedures.
  • Provides training and technical support to Plan partners and communities to best practices with regards to Plan finance and administrative policies and procedures.

Ensures the existence and use of effective internal controls 

Children safeguarding, protection and Gender Equality

  1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Direct working relationship

Working contactLevel
–  Country Director and the CMTHigh
–  Program Team

–  Field based staff

–  Financial staff

–  Administration staff

–  Grant staff

–  HR staff

–  Community Based Organization and other partners

–  Suppliers

Medium

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE 

Knowledge and Experience

Essential

  • Mastery of audit procedures and internal control mechanisms
  • Analytical skills
  • Communication skills in appropriate to the audience
  • Proficient in computer skills and use of relevant software and other applications, e.g. Word processing, spreadsheet, database, Internet
  • Perfect spoken and written French
  • Functional written and spoken English
  • Have at least BAC+4 years degree in Audit.
  • Have at least 07 years of experience, including experience in auditing NGOs
  • Have good report writing skills in both English and French
  • Be available and able to work under pressure
  • Be able to make very frequent field trips
  • Integrity
  • First degree in Finance, Accounting, Auditing or its equivalent, with Part II Professional Qualification;
  • Extensive practical experience of at least five years in risk-based auditing;

Desirable

  • Knowledge of programme and project implementation is an added advantage;
  • At least 3 years’ experience in similar position with a recognized institution preferably an international NGO.

Skills:

  • Ability to train and mentor staff, partners and communities
  • Good analytical and synthesis skills
  • Ability to study and quickly understand new operating environment and organizational systems.
  • Good communication skills (written and oral)
  • Good listening and negotiating skills
  • Independence and objectivity, you should be able to work with minimum supervision
  • Organized, methodical and meticulous

Behaviour:

  • Promoting high performance
  • Open to feedback and willing to try new approaches and processes
  • Excellent Team spirit.
  • Promotes innovation, learning and transparency
  • Communicates effectively and enthusiastically as appropriate to the audience
  • Gains, develops and retains credibility
  • Behaves consistently in their approach to work and decision making

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering 

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

The position is based in the Country Office at Bamako. The post holder will travel frequently (up to 60%) at national level (Mali) and 5% international level

DOSSIERS DE CANDIDATURE

  • Une demande d’emploi,
  • Un CV contenant les adresses téléphoniques et les mails d’au moins trois références professionnelles,
  • Une copie des diplômes et attestations.
  • Un extrait d’acte de naissance
  • Un casier judiciaire

« Plan International est une Organisation humanitaire non gouvernemental dont le travail est centré sur les enfants. Ainsi Plan International Mali se réserve le droit d’éliminer tout candidat qui aurait un antécédent relatif à l’abus sur un enfant ou des comportements contraire à la protection des enfants ; ce, même après la proclamation des résultats du test. »

NB : Les dossiers doivent parvenir en copie électronique (Avec mention du poste) avant le 26 octobre 2018 à l’adresse suivante :

Planmalirecruitment@plan-international.org

Seul(e)s les candidat(e)s présélectionné(e)s seront contacté(e)s.

  • Postulez avant le 26/10/2018
  • Applications have closed
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