ABOUT THE ORGANIZATION
The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry or ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in more than 30 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.
To learn more, please visit our website: www.worldagroforestry.org
Under the supervision of the ICRAF Mali Country Representative, while maintaining a direct functional reporting relationship to the Regional Finance Manager based in Yaoundé, Cameroon, the position will plan and manage the financial operations of Mali and oversee ICRAF financials in the Sahel.
MAIN PURPOSE OF THE JOB
The Country Finance Manager (CFM) provides financial leadership and management in the Mali (Sahel) operations, champion’s innovation in business processes and ensures an effective financial information system is maintained all times. The role manages, inspires, motivates and leads the finance services unit of dedicated staff to provide best in class financial management for ICRAF operations in Mali and support to program implementing partners in Sahel countries. The incumbent will ensure effective processes, procedures and controls are in place and in-line with ICRAF internal policies and professional standards.
Internal Controls and Systems:
- Implement internal control systems that will ensure that the Country attains its objectives, produce accurate and reliable data for decision making, ensure compliance to ICRAF policies and laws of host countries and safeguard the Centre assets.
- Identify and assess changes that could significantly impact the system of internal control.
- Ensure deployment of control activities through implementation of Centre policies that establish what is expected and procedures that put policies into action.
- Obtain or generate relevant, quality information to support the functioning of internal controls and communicate the same to staff.
- Develop and perform ongoing and/or separate evaluations to ascertain whether the components of internal control are present and functioning in the country.
- Maintain and run the financial management systems, oversee and handle ICRAF Mali (Sahel) internal and external reporting requirements and establish financial internal controls to protect Centre assets and resources.
- Evaluate and communicate internal control deficiencies in a timely manner to the Regional Finance Manager, the Country Representative and the Head of Finance Services Unit (FSU) at HQ.
- Work with compliance accountant (s) and partners to ensure they are audit ready for internal or donor audits. Follow up with all entities on post audit to ensure they have the knowledge and skills to implement actions and improve financial management.
- Ensure that goods and services purchased by ICRAF are good value for money and those involved in procurement have no conflict of interest.
- Identify and take action to mitigate potential financial risks within ICRAF Mali (Sahel) work area.
Budgeting and Reporting (Donors and ICRAF global/internal):
- In liaison with the WCA RFM and Mali Country Rep, plan, coordinate and ensure the preparation of the annual POWB (budget for the Centre) and its revisions, and communicate approved POWB to key staff and accountants for budget implementation and monitoring.
- Lead the preparation of budgets for project proposals in the Sahel.
- In consultation with the WCA RFM and Financial Services Unit (FSU), coordinate with the Principal Investigators (Project Managers), Country Rep. and other operation units, to calculate staff costs and ensure grant projects are fully costed during budget preparation.
- On a day-to-day basis, be responsible for all aspects of project accounting and budget accounting for ICRAF Mali (Sahel), including maintaining databases and lists, compliance to reporting schedules and donor requirements, and all necessary coordination to support the work.
Accounting and Treasury:
- Ensure cash is safeguarded and managed to meet operational needs at all time
- Prepare and send accurate cash flow/treasury projections (quarterly forecast and monthly refresh) and manage cash balances.
- Cash received is banked promptly and cash payments (instead of wire transfers or cheques) are minimised.
- Monitor Country general ledger (OCS) records and third parties payments
- Monitor country transactions with partners and report monthly on partners expenses
- Keep track of all staff travel advances requests and review all advance justifications to ensure strict adherence to ICRAF’s travel policies, exception to be brought the attention of the Country Rep. and the Regional Finance Manager;
- Ensure that country finance services unit fulfils agreed roles for payroll management through the preparation and payment of monthly salaries and any allowances of project staff and collaborators and ensure all statutory deductions such as income tax are correctly calculated, deducted and remitted to the relevant authorities in a timely manner;
- Ensure compliance with local regulatory and tax legislations.
Financial Reporting and Analysis
- Ensure quality, accuracy and timely submission of monthly accounting returns including follow up returns from collaborators and partners;
- Carry out detailed review of financial reports and supporting documents submitted by partners managed by the Node to ensure compliance with ICRAF policies and agreements with collaborators and partners, before liquidating the advances and recommending transfer of additional funds.
- Report all discrepancies to the Country leader and the Regional Finance Manager as soon as these are detected;
- Carry out monthly reviews of all documents submitted by Implementing Partners managed by ICRAF Mali to substantiate the monthly expenditure and report unsubstantiated expenditure, impaired supporting documents etc. to the immediate attention of the Country Rep., Regional Finance Manager, the Manager of Budgets and Head of Finance and Corporate Service in Nairobi, Kenya;
- Ensure timely and accurate financial reports required by the Centre, donors, partners and other stakeholders.
- Maintain schedules of fixed assets and a filing system within the established format and procedure and ensure data safety;
- Maintain an accurate fixed asset register for the country (capitalization depreciation and disposal if any);
- Liaise with the Head of Operations at ICRAF Headquarters to ensure items requiring insurance are expeditiously insured;
- Support the Country Rep. with timely and reliable financial information
- Support the organization effectiveness and efficiency by ensuring sound business analyses and the provision of key management information.
- Lead and supervise FSU in every aspect of operations related to Finance/Accounting and Reporting
- Retain, develop and motivate a high performing finance team
- Set performance objectives for all staff under his/her supervision, and ensure timely evaluations.
- Manage team performance, identify and develop talent, support team members.
- Support in recruitment of accountants and Finance Officers,
- Engage with peer finance managers/ Officers in other countries and HQ to support new initiatives and develop country capacity
ACADEMIC AND PROFESSIONAL QUALIFICATIONS
Master’s degree in Finance, Accountancy, or in other relevant fields and CPA or ACCA professional qualification.
Minimum Work Experience
- Minimum of 7 years’ relevant experience working in the Country Finance Officer role in financial planning, reporting and budgeting process and handling compliance matters in development programs with international, non-profit organizations.
The successful candidate should:
- Have excellent interpersonal and communication skills, strong influencing and leadership skills
- Have excellent planning, organizational and time management skills
- Be resilient and able to work well under pressure, priorities a heavy workload and work both reactively and pro-actively, have a strategic outlook with the ability to drive change where necessary
- Experience of International Organization particularly in Non-Profit Organization
- Be Fluent in English and highly competent with Information Technology
- Have experience of motivating & developing teams – including performance management & appraisals
- Have experience with Sun system, Dropbox, and QuickBooks. Knowledge of Agresso web is an asset
- Have a high degree of integrity, tact, diplomacy and corporate spirit, a hands on approach and be a team player.
Terms of offer:
We offer a collegial, diverse and gender-sensitive working environment, and we encourage applications from qualified women. This position is remunerated on National terms. The appointment will be for an initial period of two (2) years, subject to a three (3) months probation period.
This position will be based in ICRAF’s Office in Bamako, Mali.
HOW TO APPLY
Applications for the position must include:
- A cover letter illustrating your suitability for the position against the listed requirements.
- Detailed curriculum vitae.
- The names and addresses of three referees, including telephone, fax numbers and email addresses.
Applications will be considered until 23 September 2019. Please note that only short-listed applicants meeting the above requirements will be contacted.