Team Assistant

2 Years Term Appointment
Location: Bamako, Mali / Local Hire
The World Bank, Bamako Office in Mali is looking for a highly organized, energized and seasoned professional, capable of operating effectively in a very demanding fast-paced environment, to serve as Team Assistant in the Administrative and Client Support (ACS) Network. Under the leadership of the Country Director and the direct supervision of the Senior Executive Assistant, the successful candidate will provide efficient and high quality analytical, operational and administrative support to the Mali country team and will carry out a range of administrative and operational functions.
Key Responsibilities
The Team Assistant’sduties and accountabilities include, but are not limited to, the following:
 Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to Bank format and distribution;
 Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports;
 Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
 Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle;
 Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
 Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information.
Selection criteria
Among other criteria, the successful candidate should be holding / having:
 BTS or University degree (BAC+2) preferably in Secretarial Studies or Office Management or Business Administration
 Three (3) years relevant work experience in a large International or Service or Private Sector Organization;
 Proficiency in using advanced functions on standard computer applications (Microsoft Office Suite);
 Knowledge of and ability to execute diverse work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
 Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
 Proficient French / English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style; Ability to produce high-quality work under pressure;
Electronic Applications ONLY (Paper candidacy will not be considered)
For the full position description and complete selection criteria and required competencies, qualified candidates are requested to submit an on-line application at www.worldbank.org/careers . Click on > Current job openings > job # 151219. The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply.
Closing date for receipt of applications is October 29, 2015.
Only selectedcandidates will be contacted. Local candidates are strongly encouraged to apply!