OPEN TO:  All Interested Candidates
OPENING DATE:  June 13, 2015
CLOSING DATE:  June 30, 2015
JOB DESCRIPTION
Position title: West Africa, Senior Human Resources Advisor (Bilingual)
Duty station: Bamako –Mali or Dakar
Department / Unit: Human Resources
Direct Line Manager: WA – Human Resources Manager
Percentage of time: 100%
BACKGROUND
Responsible for providing quality, compliant, transparent and efficient management of all HR matters under a designated geographical Area
The mission of the Human Resources Management ‘s department is to ensure smooth and optimal running of the operations in compliance with Country(ies) laws as well as Institutional Policies . HR shall therefore actively and transparently promote and monitor effective and equitable human resources policies and procedures that adhere to best practices and standards.
The HR function works in partnership with line management, to whom it provides expert advice for the purpose of attracting, maintaining, developing and retaining a qualified and motivated workforce. It is also instrumental in ensuring that BLY provides career opportunities at all levels and that staff members are treated equitably.
SPECIFIC DUTIES AND RESPONSIBILITIES
Policies, Compliance and Labor Laws
Ensures compliance with country laws where we choose to operate
Strong knowledge in Labor codes, Industrial collective agreements and staff RIF processes
Handle any legal issue at country level in consultation with HR Manager
Maintains HR policies, checks an advises on compliance with country laws and oversee their implementation
Help develop and maintain a local condition of service in line with the existing HR global policies and local work regulation
Leadership
Ensure each department is provided with clear concise and focused communication
Ensure Department leads are educated with HR values
Assist with each department with Human related issues problem solving
Work with Department leads, within set guidelines, to ensure staff is well engaged and well-motivated
Contract Management
Ensures accuracy and compliance in all contractual relationship with all types of employees
Prepare all job offer/work contract, renewal or amendments of contract, ensuring alignment to local labor laws and regulations and submit to HR Manager for review and signature.
Ensure Contract Management steps are taken to reinforce Scalability in the Operations
Ensure all supporting documentation to contract management is compliantly gathered and vetted for compliance
Ensures all staff files are up to date, exhaustive and compliantly stored physically and on SharePoint.
Ensure Staff hire due diligence is fully respected
Ensure that local employee’s contracts are correctly and regularly uploaded on the HR EMEA SharePoint using the correct naming convention
Maintain personnel physical records through a rigorous filing system
Prepare all Global – oracle HR change request forms for local and expatriate staff and submit to HR Manager for review
Effectively manage the HRIS forms. Send to Designated system data Entry personnel Ensuring that data are accurate and up to date
Manage benefits scheme and ensure that newly recruited staffs are swiftly included in existing benefits scheme (health insurance, pension etc.)
Register all employees to the social security scheme (prepare and submit entry or exit bulletins of staff to Social Security ) and prepare all “bulletins de presence” at the request of staff and submit to HR Manager for signature
Manage contract with Labor broker as well as request for workforce supply and termination at country level
Compensation, benefits and Salary management
Ensures, under leadership of HRM that BLY’s Comp & Ben Philosophy is respected and implemented
Timely and Actively provide correct and exhaustive data up on Salary surveys
Recruitment
Takes active lead in HR initiatives and projects
Assists HRM in ensuring any recruitment need is vetted. Co-ordinate staff recruitment, including advertising vacancies (Kenexa requisition form), assessing application and conduct interviews and Background check in collaboration with the HR Manager;
Actively participates in the Induction process
Ensure, in collaboration with HRM that all existing position has a JD. Assist in the design of new JDs
Internal communication
Prepare all letters addressed to any employee in case of promotion, transfer, absence, end of contract notice etc. and submit to HR Manager & signature
Design and circulate Internal Memos
Be fist point of contact with Site Administrators and Staff representatives
Immigration Management
Draft Letters of Understanding with Expatriates. Assist in redaction and vet all documentation required in the contractual process with Expats
Ensure compliance with staff movement within the territory for all staff movements
Handle with designated BLY Immigration supplier, staff residence facilities (work permit) with the competent authorities and ensure that all legal requirements for expatriate staff working in designated countries are adhered to;
Monitor expatriate flight requisition (forms/emails) and maintain the active/leave status of all expatriate staff (Expat – Rotation form / Leaves Temp. Layoff)
Maintain an up to date file for all expatriate staff through a rigorous filing system (see expat Audit excel sheet)
Upload expatriate offer letter, LOU, WP, Medical certificate passport to the HR Global Mobility SharePointand monitor expatriate LOU/offer letter end date.
Reduction in force Management
Compliantly and exhaustively manage job termination processes in field projects that have come to an end.
Ensure all severance calculations are compliant, accurate and vetted by HRM and Territory Manager.
Transparently advice in the entire process
Performance management
Coordinate staff performance assessments process in collaboration with line managers
Prepare and implement the human resource development program, especially training and refresher courses for staff
Leave and Absence Management
Advises Managers and Employees on Internal processes and country legislation about leave
Maintain the status of leave of all staff, and manage leave absenceand/or field staff rotation planin collaboration with respective line managers and keep staff regularly informed of their leave status (at least twice a year)
Validate staff leave balance for payment purpose
QUALIFICATIONS
Must Have
Master’s Degree in either Human resources management, law, business administration or any related Field (Social Sciences etc…)
8 years proven hands on professional experience in human resources management
Good experience in staff related litigation management
Good proven experience in RIF (Reduction In Force or rightsizing) management
Good experience in Industrial relations
Bilingual in French and English
Team player – able to work sensitively and collaboratively in a multicultural and multilingual setting
Proven ability to complete assigned tasks in a timely and high quality manner; attention to detail
Have a good command of computer tools
Have a strong sense of confidentiality, thoroughness and initiative-taking
Good organizational skills, a sense of responsibility; good listener and a sound relational capacity
Good communication skill
Preferred
Preferred industry knowledge (Mining or Drilling services)
Hands-on strong experience with HRIS systems (for ex Oracle , Kenexa, PeopleSoft, Maxima)
Mail Applications:  submit your application on www.rmo-jobcenter.com or recrutement@rmo.ml