Job Title: PA – Team Coordinator Mali
Reports To: Country Manager (Mali)
Function: General Management
Location: Mali
OPEN TO:  All Interested Candidates
OPENING DATE:  June 17, 2015
CLOSING DATE:  June 30, 2015
Purpose Statement
To add value to the overall process of achieving company objective of Growth, Productivity and Sustainability by delivering administrative tasks for the team in Mali. The job holder will provide support to the Mali team to achieve company’s objectives with a special focus on Marketing.
Key Accountabilities
Business
Office Logistics
Manage the Country Manager’s diary and travel plans
Organise travel arrangements (flights, accommodation) for staff
Co-ordinate meetings and market visits.
Responsible for all visitors to BAT Mali including accommodation and pick up arrangements, visa procedures, invitation letters.
Records Management
Responsible for the implementation and follow up of records management policies and procedures.
Ensure staff are aware of and fully comply with BAT records management guidelines
Update Retention Schedules, Control List and records
Maintain compliance to the records schedule
Ensure compliance with company records management policy.
Ensure the company archives are managed effectively
Ensure all staff information/ employee files are up to date at all times and records are properly kept
People
Ensure good relationship and communication between all staff
Maintain good working relationship between BAT Mali and other End Markets within the Zone
Have an up to date database with the list of key persons of the stakeholders in the end markets.
People Development;
Facilitate internal BAT training on records management
Brief all new joiners to Mali office on records management
Assist the new staff for the training on Records Management tools and base practices.
Drive a Records Management culture
Contextual Information
I. Context
The jobholder provides a key support to the Country Manager and all staff on administrative issues in the Mali office. 
The jobholder must have a good knowledge of the company.
The jobholder must have a good knowledge of the Malian and West African culture and use this knowledge where appropriate to help the management team
The jobholder must be at ease with all levels of contacts
The job holder must be able to communicate effectively in both English: English is an added advantage
II. Knowledge, Skills and Experience
Educational level: minimum Advanced level + 2 years.
Good communication and counselling skills.
Good social and interpersonal skills.
Ability to learn very quickly.
Fluent French speaking: English is an added advantage
High level of loyalty, discreteness and
Integrity.
III. Key Success Factors
Accurate and timely implementation and follow-up of procedures and planned activities.
Fast learning ability in order to acquire an implement new tools and systems.
Effective working relationship with all staff
Effective communication with staff at all levels to maintain a serene working climate.
IV. Working Relationship
Internal
Country Manager/Cluster Manager
– All levels in the Cluster team
– WAM Leadership Team
– WAA records management team
External
Travel companies
Hotels
Restaurants
Other FMCG companies
Service providers
Government officials
Employee representatives
Mail Applications:  submit your application on www.rmo-jobcenter.com or recrutement@rmo.ml