Team Assistant

The World Bank Country Office in Mali seeks applications for a position of Team Assistant in the Administrative and Client Support (ACS) Network. The Team Assistant will be a member of the Country Office staff recruited locally and based in Bamako, Dakar. The Team Assistant has dual reporting to a Supervisor in the sector team (s) and to the Executive Assistant based in the Office of the Country Director, Bamako, Mali.
Responsibilities: (for more information, please refer to the job description in the World Bank Group recruitment website, Ref# 112305#)
– Drafts routine correspondence and proofreads and edits materials using proper grammar, punctuation, and style;
– Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities;
– Uses word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution;
– Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the Bank Group;
– Solves non-routine problems (e.g., responds to requests requiring file search, etc.);
– Assists in preparation of conferences, seminars, workshops, etc;
– Handles logistical planning for negotiations, Board presentations and signings or equivalent events;
– Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters;
– Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for relevant task team;
– Maintains up-to-date work unit project and other files (both paper and electronic).
Qualifications:
In selecting candidates for interviews, the following will be evaluated:
– Minimum BTS or University degree (Bac+2) school diploma and two years relevant work experience;
– Proficiency in using advanced functions on Bank standard computer applications (Windows applications: WORD, EXCEL, POWERPOINT…);
– Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
– Applied knowledge of Bank’s organization, procedures and practices, including Bank records management and filing procedures;
– Thorough knowledge of work procedures in assigned work unit;
– Ability to retrieve reference materials from various sources (e.g., databases, IRIS or other filing systems, joint library, internet, etc.);
– Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
– Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
– Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required;
– Committed, dedicated and team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
– Proficient French / English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style;
– Effective time management and organizational skills;
– Ability to produce high-quality work under pressure.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture, and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
Applications must be submitted electronicallyat www.worldbank.org/careers (job Ref# 112305). The closing date for receipt of applications is December 1, 2011.
Only short-listed candidates will be contacted.