Plan is an international humanitarian, Child Centered Community Development Organization without religious, political or governmental affiliation. Child Sponsorship is the basic foundation of the organization. Plan is working in Mali since 1976 especially in Kati, Kangaba, Kita and Baroueli and is now seeking a suitable candidate for the position of Executive Secretary.
Report to: Country Director Location: Country Office in Bamako (Mali)
Job Purpose: The Executive Secretary is responsible for providing secretarial and administrative support to the Country Director. The position will ensure that communications between Plan Mali and its customers (internal, external) are conducted in a smooth and professional manner.
Major Responsibilities:
1. Handle all incoming and outgoing calls.
2. Organize the Country Director’s appointments
3. Receive and direct Country Director’s visitors
4. Organize the Country Director internal and external travels
5. Receive mails and parcels and dispatch them without delay.
6. Provide secretarial support to the Country Director including :
• Compile and submit documents needing the Country Director’s attention in a timely manner,
• Ensuring all documents to be typed are done in good quality and in a timely manner
• Ensuring that there is a proper filing system for incoming and outgoing mails
• Stocking the office with tea, coffee, water, etc..
• Stocking the office with stationery and computer related items
• Maintaining the office clean and tidy
7. Organise Country Management Team meetings
• agenda collation,
• venue,
• refreshment etc
• Take the minutes of the meetings
8. Handle Mali Country Office public address e-mail
9. Do any other duties that may be assigned.
Qualifications:
Education: University degree or equivalent in Secretarial related field.
Skills and Experience:
• Working knowledge in English
• Effective verbal, writing and listening skills
• Computer proficiency: word processing, excel, and presentation
• Ability to take initiative and can work with minimum supervision
• Knowledge of Child Protection policies and issues
• 2 years working experience
Travel Requirements: up to 10%
Applications must include (1) a motivation letter, (2) an updated CV, and (3) details of 2 referees. Plan Mali internal applicants must add their last performance appraisal.
The closing date is 31st July 2010.
Applications should be addressed to the email address: Planmali.recruitment@plan-international.org. With subject line: MLI Executive Secretary Recruitment
Female application is highly encouraged.
Only short listed candidates will be contacted.