VACANCY ANNOUNCEMENT NUMBER: 17-009
OPEN TO: All Interested Candidates / All Sources
POSITION: Warehouse Administrative Assistant FSN-05, FP-09
OPENING DATE: March 20, 2017
CLOSING DATE: April 03, 2017
WORK HOURS: Full-time, 40 hours per week
SALARY: Ordinarily Resident (OR): FSN-5 – 3,812,057 F CFA per year
Not-Ordinarily Resident (NOR) FP-09* – US$ 33,700 p.a. (Final grade/step will be determined by work history and availability of funds.)
ALL ORDINARILY RESIDENT APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Bamako is seeking an individual for the position of Administrative Assistant in the Embassy’s General Services Office (GSO) Section.
BASIC FUNCTION OF POSITION
Principal Assistant to the Supply Supervisor, she/he acts as office manager, assuring the correct and timely distribution of all incoming and outgoing communications and ensures documentation, correspondence reaches the correct destinations throughout the GSO warehouse organization. The incumbent manages internal office operations and acts as receptionist for the Supply Supervisor.
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Completion of Secondary school and vocational school in secretarial school are required.
Three years’ experience in secretarial work is required.
Level IV (Fluent) French required. Level III (Good working knowledge) English and Bambara required. English will be tested.
Must be computer literate, with accurate typing in English and French at minimum speed of 40 wpm. Must have ability to develop and maintain worksheets and Databases using EXCEL and other Programs. Must have knowledge and ability to maintain an orderly office and office records.
FOR FURTHER INFORMATION:
The complete position description listing all of the duties and responsibilities may be obtained by emailing HROBamako@state.gov to request a copy and/or by contacting the Human Resources Office: 2070- 2314/2315/2316.
HIRING PREFERENCE SELECTION PROCESS:
When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
USEFM who is a preference-eligible U.S. Veteran
FS on LWOP**
IMPORTANT:Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP
ADDITIONAL SELECTION CRITERIA
Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply.
Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY
Applicants must submit the following documents to be considered:
1. Universal Application for Employment (UAE) (Form DS-174), which is available on https://mali.usembassy.gov/job_announcements.html. (See “For Further Information” above); and
2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
WHERE TO APPLY:
Human Resources Office e-mail address:HROBamako@state.gov
Please indicate the Position you are applying for in the Subject Line: Warehouse Administrative Assistant.
EQUAL EMPLOYMENT OPPORTUNITY:
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
VACANCY ANNOUNCEMENT NUMBER: 17-009