Job Title: Finance and Procurement Officer
Division: Keneya Jemu Kan Project (KJK), Johns Hopkins CCP
Reports to: Mamadou Coulibaly, Finance and Administration Director, Keneya Jemu Kan
Location: Bamako, Mali
Open to: All Interested Applicants
Opening date: October 18, 2016
Closing date: October 31, 2016
Working hours: Full-time, 40 hours per week
Salary: TBD
Summary:
Johns Hopkins Center for Communication Programs (CCP) has an immediate opportunity for a Finance Officer. CCP is the principal recipient of the USAID Keneya Jemu Kan Project award in Mali. This project has the overall goal of increasing contraceptive prevalence use, reducing maternal, infant and child mortality and reducing prevalence of underweight women and children and of stunting and wasting in children through and improved supply and demand of health products and services. KJK is in its third year of implementation. One of the activities the project will implement in year three include the community-based programs which will be executed through 11 local NGOs. The Finance Officer is responsible of all aspects of the management process and oversight of new sub-grants and contracts funded under the KJK project. He/she will also be in charge of all procurement efforts to efficiently and effectively enable the project to maximize the value they receive from suppliers to meet their objectives. In addition, he/she will play an important role in coordination with other members of the project team in provision of capacity development assistance of the grantees, as needed.  
Essential Duties and Responsibilities include the following. Other duties may be assigned:
Accounting and general administration
Compliance, payment, transfer, expense reconciliation and reporting assistance;
Working with the in-country personnel to provide the day-to-day problem solving and facilitation of financial transactions;
Monitor expenditures, perform budget reconciliation, and make projections based on detailed analysis of fiscal performance and related financial assumptions;
Maintain documentation to support grant financial transactions and work to ensure transactions are in compliance with the JHU.CCP policies and regulations;
Assist the regional offices teams with compiling financial reports;
Identify issues with procurement, payments, and budgets and directly communicate as required with supervisor;
Develop payment schedules and monitor receipts of payments from external and internal entities;
Work well with others in a team environment and any other related duties as assigned
Transactions recording in the systems
Assist with cash payments for trainings and workshops
Sub-grants Management:
Contribute to pre-award assessment of new sub-grantees;
Assist in the preparation and review of sub-grant agreements;
Assist Chief of Party with obtaining approval of sub-grantees by the Agreement Officer;
Review sub-grant financial reports and supporting document for correctness and completeness and provide feedback as necessary;
Follow up on sub-grant tracking as well as financial files in accordance with the Field Finance Manual;
Conduct financial and general compliance monitoring/supervision visits for sub grantees;
Liaise with local NGOs/CBOs in close collaboration with KJK Community Activity Manager and Regional Coordinators;
Support on-going training to sub-grantees in CCP sub-grant financial procedures and assist in conducting formal sub-grantee training workshops;
Assist in sub-grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled.
Procurement:
Contribute to the project organizational procurement strategy development       and process;
Assist the project with the preparation of procurement documents (RFP and RFA);
Create/update a suppliers database by topic;
Organize and conduct competitive suppliers selection and recruitment for goods and services;
Review and prepare all suppliers’ contracts and other paperwork prior to approval;
Track and report compliance of suppliers in accordance with the project and donor procedures;
Ensure good relationship between the project and suppliers;
Keep good records of all procurement related activities.
Supervisory Responsibilities: none
Education and/or Experience
Minimum 7 years of work experience in grant management, budgeting or auditing is required;
A University degree in finance, accounting or a related business field is required;
5 years’ experience in the Finance Department of a non-governmental organization;
Experience managing products with low cost country suppliers; 
Deep knowledge of USAID or international donor rules as related to grants, contracts and procurement;
In-depth knowledge of US Government (especially USAID) or other donors’ procurement regulations and practices;
Familiarity with relevant products legislative and regulatory requirements and logistical issues;  
Prior auditing and logistic experience preferred.
Language Skills
Excellent oral and written French skills
Good command of written and spoken English is a plus
Computer Skills:
Advanced computer skills particularly in Excel and accounting software such as QuickBooks
Preferred Qualifications
Experience working with sub-grantees required
Keneya Jemu Kan is an equal opportunity employer offering a gender-sensitive and collegial working environment. We strongly encourage applications from qualified women. This position is on national terms, subject to a probation period according to the local labor law.
How to apply
Please send your application to  Keneya Jemu Kan, Sotuba ACI, BP : 1702, near Ecole les lutins, telephone : 20719393 or by email to : SBCCProcurement@gmail.com
Applications for this position must include:
A cover letter illustrating your suitability for the position against the listed requirements and salary expectations, a detailed and updated curriculum vitae, the names and addresses of three referees, including telephone, fax numbers and email addresses.