Resource Management Officer
Local Term Appointment
Three (3) Years,
Location: Bamako, Mali
|The Resource Management Unit of the Africa Region (BPSAF) is responsible for business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the departments in the World Bank Eastern and Southern Africa Region and World Bank Western and Central Africa Region. In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management and administration functions. Overall, BPSAF ensures that each department maintains cost efficiency and effective controls over all financial transactions and provides support for effective management and monitoring of deliverable. Building on WFA’s recent Quality Assurance Review and the Scorecard report, this Resource Management Officer (RMO) position is located in Mali Country Office within the Country Department covering Burkina Faso, Chad, Mali and Niger. The RMO is the focal point of coaching and mentoring of junior RM staff who will handle accounting, resource management, controls and administration for the country office.
The RMO works independently under the oversight of the Country Director and the overall supervision of the HQ-based Chief Administrative Officer (CAO) and the Senior RM Officer. The RMO’s functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to setting/streamlining procedures in the office while ensuring appropriate controls are in place and supporting and advising staff on a host of RM topics. The RMO also plays a key role in the administration and dissemination of RM policies of the Bank. The RMO while sitting and running Mali office, will also provide general guidance and oversight to Burkina Faso, Chad and Niger offices RM team. The RMO is expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team. Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year-term appointment.
ROLES AND RESPONSIBILITIES
Financial Management of Country Office Work Program and Resources:The key accountabilities of the RMO are as follows:
· Accountability: Under the supervision of the Country Director and the general direction of the CAO or the Senior RM Officer responsible for the effective financial management of country office expenses. Oversee the country office accounting function, including preparation of Monthly Submission Report, commercial bank account reconciliation, petty cash replenishment.
· Budget Planning & Monitoring: Work closely with the HQ RM Officer/Analyst in planning of expenses for day-to-day running of the country office, and report to the Sr. RM Officer and Country Director on expenses throughout the FY.
· Cost Analysis and Effectiveness: In coordination with the HQ RMO/RMA, compile and analyze cost data at the country office level, measuring effectiveness and proposing solutions as needed. Undertake comparison of costs among different providers, seeking the best value for the Bank.
· Cash Balance: Ensure that unit has optimum cash balance in commercial bank. Prepare cash flow projections. Review accounting transactions, reconciliation reports, open-item reports, monthly accounting reports, scorecards, quality assurance reports.
· Payments: Calculate, prepare and make payments for the country office against all expense categories, for IBRD and IFC.
Financial Control and Fiduciary Responsibilities:
· Support internal controls framework of financial transactions and business operations to ensure financial integrity is maintained, including review of effectiveness of the internal control systems and monitoring, and providing advice for strengthening framework.
· Work with Country Director/Manager to ensure a strong control environment in the office
· Provide guidance, advice, interpretation and recommendations to Country Director/Manager and staff on RM policies and procedures
· Ensure that audit and quality assurance review recommendations are implemented
· Coordinate year-end letter of representation exercise for the country office
· Coordinate preparation of Accounting Scorecard responses and implement recommendations.
· Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks.
Team Lead Role:
· Coach and mentor new recruits in overall RM tasks and institutional policies and procedures.
· Guide and supervise other RM and Administration staff on agreed processes and coordinate the integration and consolidation of country office inputs during planning and allocation exercises.
· Exercise significant team leadership, encourage and promote team spirit within the RM team and coach junior RM staff.
· Collaborate with Security, IT and Facilities teams for facility management to ensure smooth operation of office facilities on a daily basis, seeking opportunities for improvement where appropriate.
· Ensure that Bank’s assets and inventories are appropriately recorded and safeguarded.
· Oversee the local administrative procurement of supplies, goods and services.
· Help in development of administrative policies and practices in consultation with other units for the efficient and effective operation of the country office.
· Liaise with local commercial house banks.
Analysis, Monitoring, Reporting and Communicating:
· Proactively establish and maintain interface with the client, providing high caliber support.
· Organize and monitor work of RM Assistant (COA) and Transaction Specialist.
· Review accounting transactions, reconciliation reports, open items report, monthly accounting reports.
· Monitor and review country office budget and expenses, identifying/resolving issues and discussing them with the HQ RMO/RMA and country office management.
· Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other day-to-day transactions.
· Ensure effective back-up arrangement and timely submission of tasks/outputs.
· Provide support to managers and staff in accessing management reports available in SAP and other information systems.
· Analyze costs, including forecast of year-end budget status.
· Ensure compliance with specific institutional and regional guidelines.
Other Duties and Responsibilities:
· Responsible for HR Benefits for local and international staff.
· Maintain the PeopleSoft/local interface with particular focus on financial assistance and IRS staff housing modules.
· Communicate staff rules and procedures to all staff on a regular basis.
· Maintain interaction with suppliers to enhance purchasing conditions.
· Handle all administrative procurement actions, including liaising with GCS as needed, for example vehicle purchases.
· Collaborate with Facilities Assistant and GCS Project Manager, Security and IT teams for facility management in handling office building including remodeling/renovation of the offices, procurement of furniture and equipment, establishing and maintaining office services, facilities, utilities, etc.
· Liaise with HR Business Partner.
| General Competencies:
· Integrity and Independence – Prepares accurate reports, ensuring that pertinent facts are fairly presented; shares information freely.
· Statutory and other Stakeholder Reporting – Can produce pro-forma financial statements and reports; familiar with disclosure requirements and accompanying notes, and management and auditor’s reports.
· Internal controls and corporate procedures – Can analyze data and business processes to determine the viability of controls and procedures and identify any issues or areas of risk.
· Governance – Able to interpret the fundamental resource management requirements of a client’s governing structures and to provide basic budget analysis.
· Planning and Budgeting – Can produce standard reports and budgets and analyze budget information; understands the entity’s funding structure and sources.
· Performance Evaluation and Reporting – Able to determine the information needs of users and present information that supports management decision making.
· Management Information and Tools Design – Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.
· Financial Strategy – Understands what impacts the strength and integrity of the entity’s income statement and balance sheet, and the Bank’s lending products and basic pricing structures.
· Tasks and Workflow Management – Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.
· Transactions Processing and Quality Control Core Competencies.
· Client Orientation – Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
· Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed upon results and has the personal organization to do so.
· Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
· Knowledge, Learning and Communication – Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
· Business Judgment and Analytical Decision Making – Analyzes facts and data to support sound, logical decisions regarding own and others’ work.
· Minimum Education: A relevant Advanced degree preferably MA/MBA (e.g. Accounting, Business, Finance) OR a relevant bachelor’s degree plus an internationally recognized professional accounting qualification (e.g., CPA, CA, ACCA) OR completion of the RM Board-sponsored Supplementary Education Criteria Program (SEC)
· Minimum Years of Relevant Experience: 5 years of experience in a relevant field, e.g. accounting, finance, business. Demonstrated expertise in management and/or financial accounting disciplines. Demonstrated competency in people leadership
All applications must be submitted through the below website.
For the FULL job description, selection criteria and required competencies, qualified candidates are requested to submit an on-line application at www.worldbank.org/en/about/careers. Click on > Current job openings > Go to New Job Site > req9868.
Poverty has no borders. Neither does excellence. This is why we continually search for qualified individuals with diverse backgrounds from around the globe. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Closing date for receipt of applications is November 9th, 2020. Only qualified candidates will be contacted.