TITLE : Ebola Program Coordinator (Urgent recruitment)
TEAM/PROGRAMME: Ebola Programme
LOCATION: Mali
GRADE: TBC CONTRACT LENGTH:
4 months (potential for renewable, contingent on funding)
Child Safeguarding:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The Program Coordinator will work closely with the Ebola Team Leader, PDQ Director, Operations Director, Humanitarian PDQ Coordinator and Technical Advisers to provide appropriate administrative and operational support in the development and implementation of the humanitarian program (mainly on the Ebola program). The overall responsibility of the Program Coordinator is to follow up and facilitate information management, assessment, designing, planning, implementation, and MEAL of all Ebola Mali based projects, including financial follow up.
In the event of a major humanitarian crisis the role holder will be expected to work outside the scope of the job description and be able to vary working hours accordingly. The Program Coordinator may also be asked to support some discrete activities for our Category 2 emergency response in the north of Mali.
SCOPE OF ROLE:
Reports to: PDQ Humanitarian Coordinator with dotted line to the Operations Director
Staff directly reporting to this post: NA
KEY AREAS OF ACCOUNTABILITY:
Programme and Operations Support
• Support the design and manage implementation of programme and operational Ebola activities in Mali.
• Manage 2-3 Ebola grants across 2-3 sectors, ensuring that projects and reports are delivered according to SC and donor contractual requirements, within the agreed timescale and budget.
• Support on Ebola proposal writing
• Oversee multi agency coordination at field base level in collaboration with the field office managers.
• Prepare and oversee programme implementation to ensure timely delivery of programme activities (for example, support in development of workplans, spending plans, and logframes, compile workplans, compile proofs of realisation of activities, monitor against logframes, etc.).
• Implement and monitor effective Ebola prevention and related safety/security procedures for the field base, ensuring staff compliance and that new programmes are built around these considerations.
• Timely flag issues with delivery of activities and implement corrective measures, in collaboration with the operations and finance teams as and when required.
• Ensure weekly follow up of Ebola budgets with Awards Manager.
• Work closely with the logistics team to procure, store and distribute stock, supplies and services for the timely delivery of project objectives within the field base
• Contribute to develop and implement participatory assessments and other MEAL systems to contribute to programme planning and M & E processes
• Manage and motivate field-based staff to perform effectively in their respective roles and responsibilities. This will include leading on staffing structure, recruitment, performance management and supporting the implementation of staff welfare policy in collaboration with HR.
• Lead on the elaboration of narrative reports for Ebola grants in Mali.
• Write no-cost extension requests – in case it is necessary (but with every effort to avoid them).
• Compile Ebola sitrep for Mali, should this be required.
• Lead in the development of budgets and contribute relevantly to master budget for the Ebola response.
• Effectively work with support services (logs, admin, HR, finance) to undertake key activities and work alongside Technical Programme Co-ordinators to ensure that all programme activities run smoothly.
Representation and Advocacy
• Participate in SC Ebola coordination calls with key member of the Operations and PDQ team and Ebola coordination external forums as requested.
• Ensure that Save the Children’s work is coordinated with efforts of other agencies and Government, and take a leadership role within Interagency Coordination forums, ensuring the specific needs of children are being addressed.
• Contribute to communications and media work.
General
• To ensure that the minimum standards of humanitarian relief are maintained in accordance with i.e. the Sphere Charter and Red Cross Code of Conduct.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Other tasks as required, including support in non-Ebola issues as necessary
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling SCI values.
• Holds the team and partners accountable to deliver on their responsibilities, giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
• Values diversity and sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency.
QUALIFICATIONS AND EXPERIENCE
Essential
• Degree level (BSc/BA/BEng) in a relevant field (Humanitarian Assistance, Development Studies, International Politics or other related fields) or able to demonstrate equivalent experience.
• Significant experience of working in humanitarian programmes
• Technical understanding of project design and project cycle, familiar with key donor’s requirements.
• Fluency in written and spoken French and English. Ability to produce documents in both languages.
• Experience in project/program management and implementation (including writing and editing of proposals, drafting of reports and briefing documents, and budget development and monitoring)
• Excellent computer skills including Word, Excel, Internet, Email, and Power Point combined with the ability to develop and maintain office and management information systems.
• Ability to write clear project reports.
• Previous experience of managing a team
• Demonstrable project budget management experience
• Experience of identifying advocacy issues at field level, or supporting efforts at national level
• Proven attention for detail and ability to effectively manage a high volume of data and information.
• Excellent communication skills.
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• Ability to work independently or as part of a team
• Good interpersonal skills
• Strong analytical skills and critical thinking
• A consultative and motivational style
• A flexible, initiative-taking, and pro-active attitude with the ability to manage an unpredictably high workload
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Commitment to and understanding of SCI’s aims, values and principles.
Desirable
• Experience working in West Africa
• Experience working in an International NGO
• Experience of M&E and beneficiary accountability
• Experience of local level co-ordination with teams, key stakeholders and other NGOs
• Willingness to travel and stay in other regions in Mali
• Management experience of multi-sector programme
• Multi site management experience
If you are interested, please apply in English or French providing the following information:
– your CV
– cover letter,
– 3 references (including name of the reference, position, relationship with this person, email and telephone) (one of them the current employer or latest employer in case you are not working at the moment)
– If available we would also like to see work proof.
Please, send your application to: savesahel@orangemali.net always copying mar.cabecerans@savethechildren.org. Remember to write in the email subject: “Application – Ebola Program Coordinator.” Please, also mention when would you be available to start working.
Please note that the recruitment is urgent, the closing date for applications is November 18, 2014 at midnight UTC. This offer is under the terms and local conditions.
Only selected candidates will be invited for an interview. Please do not expect an automatic reply after your application.