Announcement Number: Bamako – 2018 – 43-R
Position Title: OBO-Administrative Assistant
Opening Period: October 29, 2018 – November 10, 2018
Series/Grade: 120/ FSN – 7; FP – 7
Salary: 8,251,755 F CFA; actual FS salary determined by Washington D.C.
For More Info: E-mail Address: Bamakojob@state.gov
Who May Apply: All Interested Applicants / All Sources
Security Clearance Required: Public Trust Certificate issued by Post
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Mission in Bamako/Mali is seeking eligible and qualified applicants for the position of OBO Administrative Assistant.
LENGTH OF EMPLOYMENT: This is a temporary position not to exceed 12 months from date of hire.
The work schedule for this position is Full Time (40 hours per week.)
Start date: Candidate must be able to begin working within four weeks of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Under the supervision of the Overseas Building Operations Project Director for the Marine Security Guard Residence construction project, the employee provides office management support services related to the construction project. The employee shall be directly responsible to the Project Director for the performance of his/her support services.
Qualifications and Evaluations
Education: Completion of secondary education and diploma in secretarial or office management skills. Training in basic accounting or bookkeeping are required.
Experience: Three years of progressively responsible experience in the secretarial, administrative management and clerical fields, of which one year should involve work on basic accounting.
Job knowledge: Knowledge of general office practices and procedures. Knowledge of Microsoft Word and Excel software is required.
Language: Level III (good working knowledge) in written and spoken English required. Level 3 French is required to communicate to employees at the complex. English Language will be tested.
Skills and abilities: Ability to effectively schedule and prioritize work and carry out tasks in an accurate and timely manner. Level II typing ability – a minimum 40 words per minute with accuracy. Must be able to work in a high stress, high volume, and production environment. Ability to deal with callers or visitors in a polite and courteous manner. Ability to work effectively with all levels of individuals both from within the Overseas Building Operations, embassy, and the public. Ability to use hand held radio.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran
* (2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent
documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, visit the following link: https://careers.state.gov/downloads/files/definitions-for-va
How to Apply: All candidates must be able to obtain and hold a Public Trust Certificate. Applicants must submit a Universal Application for Employment DS-174, which is available on the American Embassy website. To apply for this position, applicants should electronically submit the documents listed below. All applications must be sent to Bamakojob@state.gov with the position title listed in the subject line of the email.
Required Documents: Please provide the required documentation listed below with your application:
- Passport or National ID copy
- Certified degree(s)
- Driver’s License
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- CV in English
- Letter(s) of recommendation if available
- List of references
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Bamako/Mali.