The United Nations Children’s Fund (UNICEF) in Mali wishes to recruit for the following position:
Title: Programme budget officer
Level: NOA (National Professional, Category A of the UN System)
Type of Appointment: Fixed Term
Duration: 1 year (Renewable)
Section: Programme / Coordination
Duty Station : Bamako
Date of issue : 11 July 2011
Date of closure: 25 July 2011
I. PURPOSE OF THE POST
As focal point of Programme Budget Management and under the general supervision of the deputy representative, the incumbent is accountable for the delivery of efficient support services in the area of programme budget planning, preparation, implementation, monitoring, and control, involving several differnet sources of funds and several programmes. Ensures the office’s programme budget management is in compliance with the organiztion’s budget policies, procedures, rules and regulations.
II. MAJOR DUTIES AND RESPONSIBILITIES
1. For monitoring and control of programme budget
checks for each source of funding computer listings of expenditure by programme area and allotment code, and compiles information in computerized summarized reports to indentify areas of over or under-expendure
checks the monthly expenditure reports, to ensure that charges are properly allocated and allotments are not exceeded. Clarifies over-expenditures in collaboration with programme officers and proposes appropriated actions
monitors in collaboration with programme sections availability of funds to cover staff and related costs and proposes transfers of funds as needed
submits as per extablished procedures requests for journal vouchers, when necessary, to correct inaccurate entries, to transfer funds between accounts, and to liquidate obligations no longer required
contributes to the preparation of management indicators for review at PMT and CMT monthly meetings and submission to the regional office
compiles staff cost listings and average costing for transmittal to headquarters
2. For implementation of the Programme Budget
allocates amounts to different programmes as per approved annual general resources planning levels
processes PBAs in the system through in-bound processing and informs concerned programme sections
assists programme sections in creating programme structure in the system, allocates funds to the different programmes and rephases funds as needed
assists programme sections in raising timely requsitions and year end obligations
takes necessary actions on budget related matters based on instructions/guidance received from NYHQ in collaboration with programme sections; prepares responses to all budget related queries from NYHQ RO and programme sections.
Assists programme sections in identifying timely appropriate accounts to clear unposted FLS items and to process external expenditures.
3. For planning and preparation of the programme budget
retrieves information on costs of UNICEF Mali programmes elements, such as staff and related costs, operating costs from automated files and compiles them in standardized and customized reports
provides information on different programmes PBAs and availability of funds; issues revised sub-allotment; advises and updates PBA lists
assists in the preparation of budget estimates as per budget guidelines and assists in the timely preparation and submission of information and documents needed for TRT aznd PBR reviews
briefs staff on the application and interpretation of UN/UNICEF budget management rules, regulations, procedures and polices
undertakes visits to sub-offices to provide budget management and HACT training and support, establishes and/or reviews systems and procedures for compliance with rules and regulations, and prepares reports and recommendations
III. WORKING CONDITIONS
Post is office-based, with travel to sub-offices as required. Occasional travel outside the country to attend regional meetings, training activities and/or for exchange visits.
IV. QUALIFICATIONS & COMPETENCIES
Education
University degree in management, business administration, accounting or finance desirable. Knowledge of automated budgeting and accounting systems and of the budget preparation and implementation processes in the organization an asset
Experience
One year of practival professional work experience in budget management or in financial management and accounting. Experience working in the UN or other international developmenet organization is desirable. Background/familiarity with financial management and accounting principles
Language(s)
Fluency in French and good knowledge of English required.
Knowledge of local working language of the duty stations is an asset
Other Competencies
Cove Values (Required)
Commitment ; Diversity and Inclusion ; Integrity
Core Competencies (Required)
Communication; Working with People, Drive for Result.
Functional Competencies (Required)
Analyzing, Learning and Researching, Planning and Organizing, Following instructions and Procedures.
V. APPLICATION DOCUMENT
The application letter, together with a detailed CV and a completed UN Personal History Form P-11 (available on UNICEF’s website: (https://www.unicef.org/about/employ/files/P11.doc) should be sent by mail to Mali_Recruitment@unicef.org
Only short listed candidates will be contacted.
UNICEF is a non smoking environment.
Applications from qualified female candidates are encouraged.